MS Office Shortcut Keys 200 Useful Tips and Tricks

MS Office Shortcut Key 

SNo.	Action	Shortcut Key
1	Open	Ctrl+O
2	New document	Ctrl+N
3	Save	Ctrl+S
4	Close	Ctrl+W
5	Cut	Ctrl+X
6	Copy	Ctrl+C
7	Paste	Ctrl+V
8	Select all	Ctrl+A
9	Bold	Ctrl+B
10	Italic	Ctrl+I
11	Underline	Ctrl+U
12	Decrease the font size	Ctrl+Left bracket ([)
13	Increase the font size	Ctrl+Right bracket (])
14	Center	Ctrl+E
15	Left	Ctrl+L
16	Right.	Ctrl+R
17	Cancel	Esc
18	Undo	Ctrl+Z
19	Redo	Ctrl+Y
20	zoom	Alt+W, Q,
21	Split	Ctrl+Alt+S
22	Remove the document	Alt+Shift+C or Ctrl+Alt+S
23	Search field	Alt+Q
24	File page	Alt+F
25	Home tab	Alt+H
26	Insert tab	Alt+N
27	Design tab	Alt+G
28	Layout tab	Alt+P
29	References tab	Alt+S
30	Mailings tab	Alt+M
31	Review tab	Alt+R
32	View tab	Alt+W
33	Access keys.	Alt or F10
34	Move ribbon.	Tab key or Shift+Tab
35	Move Grouping ribbon.	Ctrl+Left or Right arrow key
36	Move ribbon.	Arrow keys
37	Tooltip ribbon	Ctrl+Shift+F10
38	Selected button.	Spacebar or Enter
39	List selected command	Down arrow key
40	Open the menu	Alt+Down arrow key
41	Move to the next command	Down arrow key
42	Expand or collapse the ribbon.	Ctrl+F1
43	Open the context menu.	Shift+F10
44	Move Submenu	Left arrow key
45	Move the cursor one word to the left.	Ctrl+Left arrow key
46	Cursor right.	Ctrl+Right arrow key
47	cursor paragraph.	Ctrl+Up arrow key
48	cursor down	Ctrl+Down arrow key
49	Print	Ctrl+P
50	Print preview.	Ctrl+Alt+I
51	Preview page zoomed in.	Arrow keys
52	Preview page zoomed out.	Page up or Page down
53	First preview page zoomed out.	Ctrl+Home
54	Last preview page zoomed out.	Ctrl+End
55	Select text	Shift+Arrow keys
56	Select left.	Ctrl+Shift+Left arrow key
57	Select right.	Ctrl+Shift+Right arrow key
58	Beginning of the current line.	Shift+Home
59	End of the current line.	Shift+End
60	Beginning of the current paragraph.	Ctrl+Shift+Up arrow key
61	End of the current paragraph.	Ctrl+Shift+Down arrow key
62	Top of the screen.	Shift+Page up
63	bottom of the screen.	Shift+Page down
64	beginning of the document.	Ctrl+Shift+Home
65	end of the document.	Ctrl+Shift+End
66	bottom of the window.	Ctrl+Alt+Shift+Page down
67	Select all document	Ctrl+A
68	selection.	F8
69	character left or right.	F8, Left or Right arrow key
70	Expand the selection	F8 repeatedly to expand the selection to the entire word, sentence, paragraph, section, and document.
71	Reduce the selection	Shift+F8
72	vertical block of text	Ctrl+Shift+F8, then press the arrow keys
73	Stop selection	Esc
74	Delete left.	Ctrl+Backspace
75	Delete right	Ctrl+Delete
76	Clipboard	Alt+H, F, O
77	Cut Clipboard	Ctrl+X
78	selected Clipboard.	Ctrl+C
79	Paste Clipboard.	Ctrl+V
80	Move specific location.	F2, move the cursor to the destination, and then press Enter.
81	Copy specific location.	Shift+F2, move the cursor to the destination, and then press Enter.
82	block with the selected content	Alt+F3
83	Insert an AutoText block.	The first few characters of the AutoText block, and then press Enter when the ScreenTip appears.
84	Cut Spike	Ctrl+F3
85	Paste Spike.	Ctrl+Shift+F3
86	Copy formatting.	Ctrl+Shift+C
87	Paste formatting.	Ctrl+Shift+V
88	header or footer previous section	Alt+Shift+R
89	Replace dialog box	Ctrl+H
90	Object dialog box	Alt+N, J, J
91	SmartArt graphic.	Alt+N, M
92	WordArt graphic.	Alt+N, W
93	Center the paragraph.	Ctrl+E
94	Justify the paragraph.	Ctrl+J
95	paragraph to the left.	Ctrl+L
96	paragraph to the right.	Ctrl+R
97	Indent the paragraph.	Ctrl+M
98	Remove a paragraph	Ctrl+Shift+M
99	Create indent.	Ctrl+T
100	Remove indent.	Ctrl+Shift+T
101	Remove paragraph	Ctrl+Q
102	single spacing	Ctrl+1
103	double spacing	Ctrl+2
104	1.5-line spacing	Ctrl+5
105	Add or remove space	Ctrl+0 (zero)
106	Enable AutoFormat.	Ctrl+Alt+K
107	Normal style.	Ctrl+Shift+N
108	Heading 1 style.	Ctrl+Alt+1
109	Heading 2 style.	Ctrl+Alt+2
110	Heading 3 style.	Ctrl+Alt+3
111	Apply Styles task pane.	Ctrl+Shift+S
112	Styles task pane.	Ctrl+Alt+Shift+S
113	Font	Ctrl+D or Ctrl+Shift+F
114	font size	Ctrl+Shift+Right angle bracket (>)
115	Decrease font size.	Ctrl+Shift+Left angle bracket (<)
116	Increase font size	Ctrl+Right bracket (])
117	Decrease font size	Ctrl+Left bracket ([)
118	upper case, lower case, title case.	Shift+F3
119	All upper case.	Ctrl+Shift+A
120	Hide selected text.	Ctrl+Shift+H
121	bold formatting.	Ctrl+B
122	bulleted list.	Ctrl+Shift+L
123	underline	Ctrl+U
124	underline formatting not the spaces	Ctrl+Shift+W
125	double-underline	Ctrl+Shift+D
126	italic formatting	Ctrl+I
127	small caps formatting	Ctrl+Shift+K
128	subscript formatting	Ctrl+Equal sign ( = )
129	superscript formatting	Ctrl+Shift+Plus sign (+)
130	character formatting	Ctrl+Spacebar
131	Symbol font	Ctrl+Shift+Q
132	nonprinting characters	Ctrl+Shift+8 (do not use the numeric keypad)
133	Reveal Formatting	Shift+F1
134	Insert a line break	Shift+Enter
135	Insert a page break	Ctrl+Enter
136	Insert a column break	Ctrl+Shift+Enter
137	Insert an em dash (—)	Ctrl+Alt+Minus sign (on the numeric keypad)
138	Insert an en dash (–)	Ctrl+Minus sign (on the numeric keypad)
139	Insert an optional hyphen	Ctrl+Hyphen (-)
140	Insert a nonbreaking hyphen	Ctrl+Shift+Hyphen (-)
141	Insert a nonbreaking space	Ctrl+Shift+Spacebar
142	Insert a copyright symbol (©)	Ctrl+Alt+C
143	Insert a registered trademark symbol (®)	Ctrl+Alt+R
144	Insert a trademark symbol (™)	Ctrl+Alt+T
145	Insert an ellipsis (…)	Ctrl+Alt+Period (.)
146	Insert the Unicode (hexadecimal)	The character code, then press Alt+X
147	Insert the ANSI character for the specified ANSI (decimal) character code	Alt+the character code (on the numeric keypad)
148	Insert a hyperlink	Ctrl+K
149	Go back one page	Alt+Left arrow key
150	Go forward one page	Alt+Right arrow key
151	Refresh the page	F9
152	Move next cell	Tab key
153	Move previous cell	Shift+Tab
154	Move first cell	Alt+Home
155	Move last cell	Alt+End
156	Move first cell in the column	Alt+Page up
157	Move last cell in the column	Alt+Page down
158	Move previous row	Up arrow key
159	Move next row	Down arrow key
160	Move row up	Alt+Shift+Up arrow key
161	Move row down	Alt+Shift+Down arrow key
162	next cell.	Tab key
163	previous cell.	Shift+Tab
164	adjacent cells.	Shift+Arrow keys
165	Select a column	Select the top or bottom cell of the column, and then press Shift+Up or Down arrow key
166	Insert a comment	Ctrl+Alt+M
167	tracking on or off	Ctrl+Shift+E
168	Reviewing Pane	Alt+Shift+C
169	Mark a table entry	Alt+Shift+O
170	Mark a table citation	Alt+Shift+I
171	citation options	Alt+Shift+F12, Spacebar
172	index entry	Alt+Shift+X
173	Insert a footnote	Ctrl+Alt+F
174	Insert an endnote	Ctrl+Alt+D
175	next footnote	Alt+Shift+Right angle bracket (>)
176	previous footnote	Alt+Shift+Left angle bracket (<)
177	Preview mail merge	Alt+Shift+K
178	Merge	Alt+Shift+N
179	Print the merged	Alt+Shift+M
180	Edit a mail-merge	Alt+Shift+E
181	Insert a merge field.	Alt+Shift+F
182	DATE field.	Alt+Shift+D
183	LISTNUM field.	Ctrl+Alt+L
184	PAGE field.	Alt+Shift+P
185	TIME field.	Alt+Shift+T
186	empty field.	Ctrl+F9
187	linked information	Ctrl+Shift+F7
188	Update the selected fields	F9
189	Unlink a field	Ctrl+Shift+F9
190	selected field code and its result	Shift+F9
191	Switch between codes and their results.	Alt+F9
192	Run GOTOBUTTON or MACROBUTTON results	Alt+Shift+F9
193	Go to the next field	F11
194	Go to the previous field	Shift+F11
195	Lock a field	Ctrl+F11
196	Unlock a field	Ctrl+Shift+F11
197	Read Mode	Alt+W, F
198	Print Layout	Ctrl+Alt+P
199	Outline view	Ctrl+Alt+O
200	Draft view	Ctrl+Alt+N